Job Ref: AD196/0724
Salary:
Scale 6; SCP 18-22. £29,269 – £31,364 (Full time salary) Pro Rata Salary: £17,370 – £18,614 (Term time only +5 days)
Hours:
25 hours per week, Monday to Friday. Term time only +5 days in college holidays.
12 Months – Fixed Term.
Closing Date:
10am on Wednesday 10th July 2024
INTERVIEWS WILL TAKE PLACE ON:
Week beginning Monday 15th July 2024
Purpose of the Job:
We are seeking an energetic and experienced team player to join a newly forming Senior Leadership Team (SLT) during a period of growth and change at NCW. The successful applicant will be an experienced PA, Executive Assistant or high-level administrator with a can-do attitude who is able to work effectively with people across the organisation on many different levels, including staff, parents and students. The Personal Assistant to the Principal and SLT will need to be resilient, patient and well organised and a really good communicator who can help clearly share the vision of the SLT throughout the whole community. Use of technology will be key to managing a busy workload which will include diary and email management, meeting arrangements, travel bookings, event organisation and full administrative support. Responsibility for Policy management will be a significant part of the role and discretion will be key, as the person in this role will have access to highly sensitive HR and College information.
New College Worcester (NCW)
PERSONAL ASSISTANT TO THE PRINCIPAL AND SENIOR LEADERSHIP TEAM
(Ref AD196/0724 – fixed term for 12 months)
25 hours per week, term time plus 5 days in College holidays
Grade: Scale 6: SCP 18-22, £29,777 – £31,364 fte
(pro rata salary £17,370 – £18,614 for term time + 5 days)
Full details for this role can be down loaded from NCW website (www.ncw.co.uk), or contact [email protected] (01905 763933) for details. Candidates are encouraged to visit College prior to closing, please contact [email protected] to arrange this
Candidates must complete an NCW application form, CVs alone will not be accepted.
Main Tasks:
- The PA/Executive Assistant to the Principal will need to be well-presented, articulate and self-motivated with a confident and confidential approach, able to communicate effectively with a range of people and able to work on their own initiative.
- The right person must be resilient, flexible and have the ability to manage a significant workload under direction.
- The PA/Executive Assistant must be able to respond to changing priorities with a proven ability to meet deadlines and have an eye for detail.
- The successful candidate will enjoy working in an exciting and challenging environment as part of a diverse, inclusive and wide school community.
- Must have the ability to communicate on all levels with leaders, staff, students, parents and visitors.
- Due to the nature of the role the PA/Executive Assistant will need to be diligent and be able to maintain a high level of confidentiality.
- Confident and capable.
- Can-do attitude and able to work effectively with people across the organisation on many different levels.
- Resilient, patient and well organised.
- A good communicator, who can help communicate clearly the vision of the SLT throughout the whole community.
- It is important to be a strong team player.
- Will pro-actively investigate and use technology to improve processes.
Equal Opportunities Statement:
NCW is committed to safeguarding and promoting the welfare of children and young adults and expect all staff and volunteers to share this commitment. This post is conditional on an enhanced Criminal Records Bureau check.
Safeguarding Children:
NCW is fully committed to ensuring the safety and well-being of students at the College. You are responsible for adhering to the College’s policies on Child Protection and for promoting and safeguarding the welfare of children and young people you come into contact with.
Annual review:
This job description will be reviewed annually and may be subject to amendment or modification at any time after consultation with the post holder. It is not a comprehensive statement of procedures and tasks but sets out the main expectations of NCW in relation to the post holder’s professional responsibilities and duties.
This document is to be read in the context of NCW Statement of Purpose, NCW Equal Opportunities Statement, and agreed policies of the NCW and the Conditions of Service as outlined in the individual employee’s contract.
Important Information to read prior to applying to work at NCW:
Please note that any offer of employment will be subject to an Enhanced Disclosure and Registration through the DBS and Health clearance which will be arranged by the College.
If you are shortlisted, you will be asked to complete and return a criminal history / suitability self-disclosure prior to interview; any relevant information that you disclose will be discussed with you at interview. This post is exempt from the Rehabilitation of Offenders Act 1974 as a result of the Exceptions Order 1975 as amended in 2020, and therefore all unspent convictions, cautions and bind-overs, and any convictions or adult cautions that would not be filtered, must be declared on the self-disclosure. Please see the Ministry of Justice website for information about the filtering of offences.
By completing an application form, the applicant confirms they are not disqualified from working in regulated activity with children, or subject to sanctions imposed by a regulatory body, eg Teaching Regulation Agency (TRA) or Health and Care Professions council (HCPC). NCW will seek references on short-listed candidates, and may approach previous employers for information to verify particular experience or qualification, before interview.
If the applicant is currently working with children, on either a paid or voluntary basis, their current employer will be asked about disciplinary offences relating to their suitability to work with children, including any for which the penalty is time expired (that is where a warning could no longer be taken into account in any new disciplinary hearing for example) and whether the applicant has been the subject of any child protection concerns which are founded / upheld. If the applicant is not currently working with children, but has done so in the past, that previous employer will be asked about those issues.
To provide false information is an offence and could result in the application being rejected or summary dismissal if the application has been selected, and possible referral to the police.
For full details on this role, please download the Job Description and Person Specification.
How to apply
There are three ways you can apply for a vacancy at NCW.
It is optional for you to include a copy of your CV. A CV alone is not sufficient for our Safer Recruitment Procedures.
If choosing to complete the online application form, please complete as much information as possible. It may be helpful to write your supporting statement for the ‘Further Information’ section in a word processing programme first, which can be copy and pasted into the form below.
ONLINE APPLICATION
Apply entirely online using the fields below. Please complete all fields, using N/A if a field is not applicable to you. You can also upload a CV if you wish but a CV alone will not suffice.
UPLOAD APPLICATION FORM
Open the form in your chosen word editor and complete the fields. Save and submit the completed form by using the file uploader under "Apply Online" below. You can also upload a CV if you wish but a CV alone will not suffice.
APPLY BY POST
Download the application form using the green button below. Print off the completed application form or print and complete it by hand and send it by post or hand deliver to the following address:
Sheila Wood, NCW, Whittington Road, Worcester. WR5 2JX
If you do not receive an acknowledgement email from NCW following submission of your application or if you are experiencing issues with submitting your application form online (please complete this via Word), email Sheila Wood, HR Assistant.
